Canada Student Visa Guide: Documents, Application Process

Key Takeaways:

Canada student visa combines a visitor visa or eTA with a study permit for studying at Designated Learning Institutions (DLI).
Study permits allow study continuation until the program ends, possibly including work, but exclude Canadian government benefits and documents.
Only DLI-enrolled students qualify for a student visa; DLI status can be verified on the Government of Canada website.

Dreaming of studying in Canada with its picturesque landscapes and top-tier educational institutions? Every year, thousands of students from around the globe make their way to Canada, aiming to enhance their knowledge and skills in a diverse and inclusive environment. Whether you’re a young student eager to experience Canadian primary or secondary education, or an adult pursuing undergraduate or graduate programs, entering Canada for educational purposes requires specific documentation, including a student visa and a study permit.

Dive Right Into

Here, we delve into the essentials of securing a Canadian student visa, providing you with a comprehensive guide on the required documents, the application process, and addressing some frequently asked questions. Understanding the difference between a study permit and a student visa, knowing the requisites of Designated Learning Institutions (DLIs), and the obligations to maintain your status legally in Canada are pivotal steps in your journey. This article serves as your gateway to not only obtaining the necessary approvals but also paving the way for a successful educational stint in Canada.

Complete Guide to Obtaining a Canada Student Visa

Canada is a premier destination not only for travelers but also for students from around the globe due to its advanced education system and prestigious degrees. If you are planning to enroll in a primary, secondary, or tertiary educational program in Canada, you will need a Canada Student Visa and a Study Permit. This detailed guide walks you through everything you need to know about obtaining these essential documents.

What is a Canada Student Visa?

A Canada Student Visa is essential for international students wishing to study in Canada. This visa is a package that includes either a Visitor Visa or an Electronic Travel Authorization (eTA), combined with a Study Permit.

Visitor Visa and Study Permit: For those who require a visa to enter Canada.
eTA and Study Permit: For visa-exempt foreign nationals (except for U.S. citizens).

Understanding the Study Permit

The Study Permit is a document issued that allows foreign nationals to study at Designated Learning Institutions (DLI) in Canada. While the Study Permit grants you the ability to stay in Canada for the duration of your study program, it comes with specific conditions that must be adhered to:

Always be enrolled at a DLI.
Actively work towards completing your study program.
Adhere to all the requirements of the student visa.
Cease your studies and leave Canada if you do not meet the visa requirements or once your Study Permit expires.

Benefits and Limitations

It’s important to understand what a Study Permit allows and what it doesn’t:

Allows:
Study at DLIs in Canada.
Work during school terms or after graduation (under specific conditions).
Easier pathway to apply for Canadian citizenship, if desired.
Does Not Allow:
Acquisition of Canadian-issued documents or government benefits, such as health benefits.

“Understanding the comprehensive nature of the Canada Student Visa and Study Permit can help set realistic expectations and smooth the preparation process for your educational journey in Canada,” states an educational consultant.

By securing a Canada Student Visa, students can unlock the door to a rich educational experience in one of the world’s most respected educational systems. Adhering strictly to the visa conditions ensures a fruitful and hassle-free study tenure in Canada. Whether your goal is to gain a world-class education or eventually transition to Canadian citizenship, beginning with the correct documentation is crucial.

Understanding Designated Learning Institutions (DLI) in Canada

Canada Student Visa Guide: Documents, Application Process

If you are planning to apply for a student visa in Canada, it is essential to enroll at a Designated Learning Institution (DLI). DLIs are schools and universities approved by a provincial or territorial government to host international students.

What Schools Qualify as DLIs?

Primary and Secondary Schools: All primary and secondary schools in Canada automatically qualify as DLIs.
Post-Secondary Institutions: Not all universities and colleges in Canada are DLIs. It’s crucial to verify DLI status before applying, as non-DLI schools cannot host international students even if they offer admission.

How to Check for DLI Status?

To verify whether a specific university or educational institution is a DLI, you should:

Visit the Government of Canada’s official website for Canadian visas.
Select the relevant province or territory.
Review the generated list to confirm if the institution is recognized as a DLI.

“Ensure you check the DLI status of your chosen institution before applying, to avoid complications with your study permit.”

What If an Institution Loses Its DLI Status?

While You Are Studying: If the institution you are attending loses its DLI status, you may continue your education there until your current study permit expires.
Post-Study Permit Expiry: If your study permit expires before the completion of your degree, you will need to enroll in a new DLI to qualify for a new study permit.

It’s important for potential international students to continually ensure that their educational institution maintains its DLI status to avoid any disruption in their studies and legal status in Canada.

Who Needs a Canadian Study Permit?

All international students planning to study in Canada and who require a visitor visa or an Electronic Travel Authorization (eTA) must obtain both a student visa and a study permit. While the permit itself does not grant entry into Canada, it allows you to commence your studies when accompanied by a visitor visa or eTA.

Exceptions: Who Doesn’t Need a Study Permit?

Certain individuals may be exempt from requiring a study permit under specific circumstances, including:

Short Study Programs:
You do not need a study permit if your study program in Canada lasts less than six months. However, you must complete the program within this timeframe, or else a study permit will be necessary. As stated, “If your study program is less than 6 months in Canada, you will only need a visitor visa or eTA, but not a study permit, on the condition that you complete the program in 6 months or less.”
Family or Staff of Foreign Representatives:
If you are a family member or staff of a foreign representative to Canada, accredited by Global Affairs Canada, you are exempt from needing a study permit.
Members of Foreign Armed Forces:
If serving on official duties in Canada as a member of the foreign armed forces, you do not need a study permit. However, your family members might require one.
Citizens with Registered Indian Status:
Individuals who are citizens of another country but have Registered Indian Status in Canada do not need a study permit.
Minor Children in Specific Situations:
Minor children already in Canada do not need a study permit if they are:
- Enrolled in kindergarten
- Refugees or refugee claimants
- Children of refugees or refugee claimants
- Attending preschool, primary, or secondary school while having a parent authorized to work or study in Canada.

Understanding these requirements and exceptions can help streamline the preparation process for international students and their families planning to study in Canada.

Do I Qualify for a Canada Student Visa?

If you’re planning to study in Canada, obtaining a student visa is essential. Here’s what you need to qualify for a Canada Student Visa:

Eligibility Criteria

To apply for a Canada Student Visa, you must meet the following requirements:

Acceptance Letter: You need an official acceptance letter from a Designated Learning Institution (DLI). The letter must include:
The school’s official letterhead
The degree and program you will be enrolled in
The total tuition fees you are required to pay
The start and end dates of your program
Age Requirement: You must be at least 18 years old to apply as the main applicant. Children under 18 years cannot apply by themselves. As a parent, you would need to apply on their behalf if they wish to attend primary or secondary school in Canada.
Criminal History: Applicants must have a clean criminal record and provide court documents to verify this condition.
Consent Form: Completion and signature of a Visa Application Center (VAC) Consent Form is necessary.
Proof of Current Immigration Status: You are required to submit copies of your current immigration status whether in another country or in Canada.
Proof of Temporary Stay: You must prove that your stay in Canada will be temporary. It should be clear that you intend to return to your home country after your studies are completed.

Understanding and meeting these conditions is crucial for your application. Ensure all your documents are thorough and accurately reflect your eligibility for a student visa.

Canada Student Visa Requirements

When applying for a student visa to Canada, candidates must meticulously complete all required forms and submit a comprehensive set of documents to substantiate their application. Below is a detailed list of the documents you need to provide:

Valid Passport: Provide a scanned copy of your passport to confirm its validity.
Travel History: Include a complete scan of your passport, showing blank pages, to document your travel history.
Criminal Record Check: Submit letters from the court and police confirming you have no criminal history.
Declaration Letter: Write a letter to the Government of Canada explaining your reasons for applying and why you should be granted a visa and study permit.

Photos and Health Requirements:

Canada Photo Requirements: Two recent photographs that meet the specific requirements.
Medical Examinations: Comprehensive medical tests as required.

Education and Employment Verification:

Resume or Diplomas: Evidence of your current employment or educational qualifications.

Financial Proof (You may provide any of the following):

A Canadian bank account in your name.
A Guaranteed Investment Certificate (GIC) from a Canadian financial institution.
Proof of a student loan from a recognized bank.
Bank statements from the past four months.
Receipts of payments for tuition and housing fees.
A letter confirming financial support from a person or institution.
Proof of a scholarship.

Additional Requirements for Quebec:

If studying in Quebec, submit a Certificat d’acceptation du Quebec (CAQ) along with guidance from your educational institution.

Letter of Explanation:

An additional letter clarifying why you want to study in Canada and acknowledging your responsibilities as a student.

Custodian Declaration (for minors):

If a minor is studying in Canada and the custodian is not a parent, a Custodian Declaration Form needs to be submitted, and signed by the parents or legal guardians.

Unique Client Identifier (UCI):

First-time applicants do not need a UCI. Repeat applicants must include the UCI number found in previous correspondence from the Canadian Government.

Family Applications:

If family members are accompanying, ensure all their application forms are completed and submitted together as a family unit.

Translation and Certification:

All documents must be translated into English or French. Certifications must confirm the accuracy of the translations.

Once all documents are prepared, submit the completed application and pay the necessary fees. This thorough process ensures compliance with Canadian immigration laws, facilitating a smoother transition for prospective students.

Financial Requirements for a Canada Study Visa

To obtain a Canadian study permit, students must demonstrate their financial capability to cover both tuition fees and living expenses in Canada. This requirement also extends to any family members who might be accompanying the student. Understanding these financial necessities is crucial, and they vary based on the location of study within Canada—specifically differentiating between provinces outside of Quebec and those within Quebec.

For Students Studying Outside of Quebec

To meet the visa requirements, students and accompanying family members must have the following minimum funds available:

You (The Student)
Annually: $10,000
Monthly: $833
First Family Member
Annually: $4,000
Monthly: $333
Each Additional Family Member
Annually: $3,000
Monthly: $255

For Students Studying in Quebec

For those studying in Quebec, the financial requirements are slightly higher and detailed as follows:

You (The Student)
Annually: $11,000
Monthly: $917
First Family Member (18 years or older)
Annually: $5,100
Monthly: $425
First Family Member (under 18 years)
Annually: $3,800
Monthly: $317
Each Additional Family Member (18 years or older)
Annually: $5,125
Monthly: $427
Each Additional Family Member (under 18 years)
Annually: $1,903
Monthly: $159

These financial thresholds are essential for proving that students can sustain themselves and their families while studying in Canada. As stated, “To be able to get a student visa or study permit, you must have enough funds to cover your tuition fee and living costs in Canada,” highlighting the need for financial preparedness before embarking on educational pursuits in Canada. This ensures that all students can comfortably manage their studies and living conditions without facing financial difficulties.

How to Apply for a Canada Student Visa

If you are a third-country national looking to study in Canada, follow this detailed guide to apply for your student visa effectively.

1. Register Online for Your Application

To begin your application:

Visit the official Canadian immigration website and create an account. You can access the site here.
Ensure you have a valid email address before you register.
Follow the provided instructions carefully, which will guide you through each step of the application process.

“Canadian immigration authorities have stated that all visa applications must be submitted online.”

2. Prepare the Required Documents

Gathering the necessary documents is a crucial step:

Check with the Canadian embassy or consulate in your country to determine which documents you need.
Verify if certain documents require translation or certification.
Only authorized individuals, such as public notaries or official translators, should handle the translation and certification of your documents.
Confirm the qualifications for certified translators with the corresponding authorities in your home country.

3. Fill Out the Application Form

Completing the application correctly is essential for its success:

Obtain the student visa application form and any other required forms from the Canadian embassy or consulate in your country.
Ensure all information provided is accurate and up-to-date.
Important: Remember to sign your visa application form before submitting it.

4. Pay the Required Visa Fee

Processing fees are required as part of your application. Make sure you know the current fee and acceptable payment methods.

5. Submit Your Application

Once you’ve completed all preceding steps, submit your application through the immigration website.

By following these structured steps and ensuring thorough completion of each, you’ll be well on your way to obtaining your Canada student visa.

Pay the Required Visa Fee

To initiate your student visa application, you need to ensure payment of the necessary visa fees. These fees include:

A processing fee
A biometric fee

It’s crucial to note that:

“The fees are non-refundable regardless of the decision on your student visa application.”
“Fees are subject to change without notice at any given time.”

How to Pay

To make the payment:

Use the online payment gateway provided.
Follow the payment instructions carefully.

Once payment is complete:

Print out the payment receipt.
Attach a copy of the receipt to your visa application documents.
Keep another copy for your personal records.

Submit Your Application

Application Process

You must submit your student visa application online:

Scan all the necessary documents.
Submit them through the account created on the immigration website.

After submission, the system will automatically verify:

The completeness of your documents.
Payment of the visa fee.

If any document is missing or any information is incorrect:

“The system will return the application to you without making a file that you submitted an incomplete application.”

This structured approach ensures that you are fully aware of every step necessary to properly submit your student visa application, maintaining adherence to all administrative requirements.

Other Ways to Apply for a Canada Student Visa

If you’re exploring options to apply for a Canada student visa, it’s important to know that depending on your nationality or specific circumstances, there are alternative methods available besides the standard application process. You can consider one of the following two approaches:

1. Applying for a Student Visa from Inside Canada

This option is limited to specific categories of applicants. If you fall under any of the following groups, you can apply for a student visa within Canada, but you must complete the application process online:

Ukrainian nationals or family members of a Ukrainian national.
Minor children enrolled in primary or secondary school.
Exchange or visiting students currently in Canada.
Individuals who have finished a short-term study course or program in Canada (less than 6 months in duration).
Holders of a Temporary Resident Permit (TRP) for six months or more, or their family members with such a TRP.
Spouses or common-law partners of individuals being sponsored for immigration to Canada, or who have already applied for permanent residence.
Current holders of a study permit issued outside of Canada who wish to extend their stay.
Family members associated with:
A Canadian-based sports team.
A media representative.
A member of the clergy.
Military personnel assigned to Canada.
Private staff or family members of a foreign representative in Canada.

2. Applying for a Canadian Student Visa from the Port of Entry (POE)

Applicants who prefer to obtain their student visa immediately upon entering Canada can apply at a port of entry. This route requires meeting specific eligibility criteria beforehand. Once confirmed, you collect your student visa directly at the border.

“Whether you choose to apply from within Canada or right at the border, ensure you meet the specific criteria to streamline your application process.”

Applying for a Student Visa at the Port of Entry in Canada

If you’re planning to apply for a study permit, one option is to do so when you arrive in Canada at a Port of Entry (POE). However, this option is only available under specific conditions:

Eligibility Criteria:

You must be a Ukrainian citizen or a family member of a Ukrainian citizen.
You must be a citizen of the United States of America (USA).
You must be a Lawful Permanent Resident (LPR) of the US.
You must be a resident of Greenland or Saint-Pierre and Miquelon.

Application Process at the POE:

Step 1: Obtain an Electronic Travel Authorization (eTA) before your travel.
Step 2: Present the necessary documents, as outlined in the section “Applying for a Study Permit Outside of Canada,” upon arrival at the Canadian Port of Entry.

Upon reviewing your documents, the Canadian officials at the POE will decide whether to grant you the study permit. This process allows for a direct application upon arrival, provided that all requirements are met.

Applying for a Canada Student Visa In Person

When considering applying for a Canada student visa in person, it’s important to know that this option is available only to specific categories of applicants. If you meet the following criteria, you may be eligible to apply in person:

You have a disability that prevents you from applying online.
You possess a travel document or identity document that is issued to non-national residents, refugees, or stateless persons.

Required Steps for In-Person Applications

To proceed with an in-person application, you must first gather copies of all necessary documents. Once prepared, you have various options on where to submit these documents:

A Canadian embassy or consulate in your country of citizenship.
Another embassy where Canada has outsourced visa processing.
A visa application center.

Each channel is equipped to assist with the student visa application process while ensuring that all your documents are processed efficiently and accurately.

Cost of Obtaining a Canada Student Visa

When planning to study in Canada, understanding the financial requirements for obtaining a student visa is crucial. Every applicant, including their family members, must pay the necessary fees associated with the visa application process. It is important to note that:

Applications will not be accepted or processed without the payment of these fees.

For those applying online or via paper applications, payment must accompany the application to ensure it is processed. Here are the details of the fees required:

Application Fees

Study Permit Application Fee (including extensions):
Per person: CAN$150
Biometrics Fee:
Per person: CAN$85
For a family (2 or more applicants): CAN$170 (maximum total fee)

As stated, “You must pay the fees if you are serious about applying for a student visa and starting your studies in Canada.” These fees are mandatory for all applicants and must be paid in full at the time of application to secure consideration for a student visa.

Duration of Canadian Student Visa

Validity of the Visa:
The Canadian student visa is tailored specifically to the duration of your study program, with an added convenience of 90 extra days. This extension serves two primary purposes:

Preparing to depart from Canada post-study.
Applying for an extension of your study permit if desired.

Important Considerations:

If your study program extends beyond the date your visa expires, you will be required to apply for a renewal of your study permit.
Conversely, if you finish your studies before the visa’s expiration, you will have only 90 days afterward, during which you must leave Canada.

Proof of Program Completion:
To confirm the end of your program, you must submit official evidence, such as:

A notification of graduation (e.g., an email, a letter, or another formal document)
A copy of your degree, diploma, or certificate.
The issuance date of any of these documents will be recognized as your program completion date, marking the start of your 90-day preparation period to leave Canada.

Travel During Study

Holiday Breaks and Travel:
Canadian educational institutions typically schedule breaks during the summer and winter, providing a perfect time for international students to visit home. Regarding re-entry into Canada, students must ensure:

They possess a valid visa or Electronic Travel Authorization (eTA)
Their study permit remains valid.

“The student visa for Canada allows international students to travel abroad during their holidays; however, valid documents are imperative for re-entry.”

Before Traveling:
Before leaving Canada, it is crucial to:

Check the validity of all your travel documents.
Apply for any necessary extensions to avoid entry issues on your return.

By adhering to these guidelines, students can make the most of their time in Canada without administrative hassles, ensuring a focus on their studies and enjoyable breaks.

Can I Change Schools With a Canada Student Visa?

Yes, you can change schools on a Canadian student visa, subject to certain conditions. It is mandatory to inform the Canadian government about the change in your educational institution under specific circumstances. Here are the guidelines to follow when changing schools under a Canada student visa:

Situations Requiring Notification to the Canadian Government

Transition Between Educational Levels:
Moving from primary school to high school.
Transitioning from high school to post-secondary education.
Changing Institutions in Post-secondary Education:
Universities
Community colleges, CEGEPs, and institutes
Private universities, academies, career colleges, and training institutions
Language training courses, including English as a Second Language (ESL) or French as a Secondary Language (FSL)
Changes to Study Permit Conditions:
In any situation where your study permit conditions need to be updated, you must apply for a new permit for the new school.

“You will need to undergo the application process whenever you change your study permit conditions or move to a different type of institution.”

Situations NOT Requiring Notification to the Canadian Government

Within the Same Educational Level:
Switching from one primary school to another school.
Same Institution, Different Program:
Changing your study program but staying within the same institution.
Short Study Programs:
Engaging in study programs that are 6 months or less in duration.

Notifying the appropriate authorities and updating your study permit are crucial steps in maintaining the legality of your stay in Canada for educational purposes. Ensure you adhere to these guidelines to avoid complications with your student visa status.

Family Accompanying Students to Canada

Can My Family Members Accompany Me to Canada?

Yes, your immediate family members, such as your spouse or common-law partner and minor children, can accompany you to Canada when you pursue your studies. Each family member must apply for their respective visitor visas, although these applications can be submitted together to inform the Canadian Consulate that your family intends to stay together during your studies.

Working While Studying in Canada

Can I Work While on a Student Visa?

Students on a Canadian student visa can work under specific conditions designed to ensure that the primary reason for their stay is education, not employment. The permitted scenarios for student employment include:

On-campus work: Eligible if enrolled in a full-time program.
Co-ops and internships: Allowed if these are integral components of the study program’s curriculum.
Off-campus work: Permitted if the study permit allows it and employment is less than 20 hours per week.

Each work scenario has additional requirements based on the individual’s circumstances. Students should consult the Government of Canada’s resources or related articles for detailed information about working on a student visa.

Employment Opportunities Post-Graduation

Can I Work After I Complete My Studies?

Post-graduation employment options in Canada are facilitated through the Post-Graduate Work Permit (PGWP). The duration of the PGWP is contingent upon the length of your study program:

Programs shorter than 8 months: Not eligible for PGWP.
Programs between 8 months and 2 years: May receive a PGWP that matches the duration of the study program.
Programs two years or longer: Eligible for a PGWP valid for 3 years.
Completion of more than one study program: May qualify for a PGWP for up to 3 years.

Acquiring a PGWP tends to be more straightforward for individuals who hold a student visa, making it a critical consideration for those planning to extend their careers in Canada post-graduation.