Can Your University Assist with SEVIS Termination Issues

Key Takeaways

• SEVIS tracks international students in the U.S., ensuring compliance with F-1, M-1, and J-1 visa conditions.
• SEVIS termination can result from unauthorized employment, enrollment issues, or failure to notify program changes promptly.
• Universities assist with reinstatement, transfers, or departures, with DSOs offering personalized advice and crucial support.

For international students in the United States, staying in compliance with immigration laws is critical. The Student and Exchange Visitor Information System (SEVIS) is at the center of this compliance, acting as a tool used by the U.S. government to track the immigration status of foreign students and their dependents. Unfortunately, situations can arise where a student’s SEVIS record is terminated, causing both legal and academic challenges. Students often wonder if their university can help if this happens. The good news is that universities often have systems and personnel in place to guide students who face SEVIS termination. This piece will explain the role of universities, especially their Designated School Officials (DSOs), in these situations and outline options for affected students.

What Is SEVIS, and Why Is It Important?

SEVIS is a system managed by the U.S. Department of Homeland Security (DHS) that monitors non-immigrant students in the U.S. who hold F-1 or M-1 visas, as well as their exchange visitor counterparts on J-1 visas. The system records essential information concerning students’ enrollment, changes to their programs, compliance with visa conditions, and any updates related to their immigration status.

For an international student, an active SEVIS record is indispensable. A valid SEVIS record facilitates lawful residence in the U.S., allows participation in academic programs, and is required for obtaining work authorization. If a SEVIS record is terminated for any reason, the stakes are high. Termination often results in the immediate loss of legal status, which means the student must act quickly to resolve the situation.

Why Does SEVIS Termination Occur?

SEVIS records may be terminated for various reasons, generally linked to a failure to meet the conditions of the F-1 or M-1 visa programs. Below are the most common reasons why a SEVIS record might be terminated:

• Failure to Enroll: International students must enroll in a full course of study unless officially authorized to take fewer credits. Not meeting this requirement can lead to termination.
• Unauthorized Employment: Working in the U.S. without proper authorization is a serious breach of visa conditions and frequently leads to SEVIS termination.
• Dropping or Withdrawing from Classes Without Permission: If a student withdraws from classes or falls below full-time enrollment without prior approval, their SEVIS record might be terminated.
• Academic or Disciplinary Dismissal: Suspension or expulsion for academic or behavioral reasons automatically results in termination.
• Failure to Notify Changes: Students are required to notify their DSOs about any major changes, such as a new address, program changes, or breaking their studies. Failing to communicate these changes in time could lead to issues.

The consequences of termination vary depending on the circumstances but almost always make the issued visa invalid.

What Are the Consequences of SEVIS Termination?

If a SEVIS record is terminated, the student is considered “out of status,” which means they no longer have legal permission to stay in the U.S. The termination can bring significant consequences, including:

1. Loss of Employment Authorization: Any on-campus or off-campus employment authorization tied to student status becomes invalid.
2. Denial of Re-Entry: Students who leave the U.S. are likely to be denied re-entry when they attempt to return using the terminated SEVIS record.
3. Visa Renewal Challenges: Visa applications may face additional scrutiny or denials in the future because of the violation history.
4. Interrupted Studies: A terminated SEVIS record often disrupts academic progress, as students might not be able to continue studying until their status is resolved.

Grasping the seriousness of SEVIS termination is crucial. Equally important is knowing how universities often step in to assist students in managing these outcomes.

How Do Universities Help?

Universities are invested in helping international students succeed. When it comes to SEVIS terminations, schools offer resources and guidance through their international student offices and DSOs. These officials take on an active role in assisting students toward resolution. Universities typically provide help in the following ways:

1. Immediate Notification and Counseling

If your SEVIS record is terminated, the university’s DSO will usually inform you promptly. The DSO will explain why the termination occurred and discuss the implications for your immigration status. Importantly, they will offer personalized advice about your options, whether that involves leaving the U.S., applying for reinstatement, or transferring to another institution.

2. Support With Reinstatement

Reinstatement is a formal process where students can apply to U.S. Citizenship and Immigration Services (USCIS) to return to valid status. Universities often assist students by preparing a reinstatement packet, ensuring that all required documents, including the Form I-20 and a detailed explanation of the violation, are correctly submitted. Though reinstatement is not guaranteed, having university support can be essential for navigating the process.

3. Assisting With Transfers

Some students opt to transfer to another SEVP-certified institution after termination. Universities can help with this process by enabling the release of necessary SEVIS records. The transfer allows students to continue their studies with minimal disruption, provided the new institution issues them a Form I-20.

4. Guidance for Departure

If resolution within the U.S. is not possible or desired, universities can assist students in making arrangements to depart the U.S. This includes providing accurate paperwork, advising on what’s required to comply with DHS regulations, and ensuring their departure is documented properly.

What Role Do Designated School Officials Play?

A Designated School Official is one of the most important contacts for any international student. These trained university representatives are tasked with maintaining SEVIS compliance by updating student records and advising on immigration matters. In the case of termination, DSOs often serve as the first point of contact for students and are responsible for guiding them through administrative and legal procedures.

A DSO’s responsibilities include:

• Explaining visa and SEVIS regulations clearly.
• Filing correction requests with the SEVP if a termination occurred in error.
• Evaluating whether reinstatement is a viable option based on the student’s circumstances.
• Assisting international students in transferring schools or managing their return home.

By establishing open channels of communication with DSOs, students can better understand the conditions of their visa responsibilities and the steps available if problems arise.

Preventive Measures to Avoid SEVIS Termination

Most SEVIS terminations occur because of preventable violations. As such, universities encourage international students to take proactive steps to avoid falling out of status:

1. Always meet with your DSO before making decisions about course enrollment, work authorization, or changes to your program of study.
2. Keep your contact information up-to-date in SEVIS to prevent communication issues.
3. Be aware of employment restrictions and ensure you adhere strictly to the permissions tied to your visa.
4. Seek advice immediately if you’re facing academic or personal challenges that might impact your ability to maintain full-time enrollment.

By staying in contact with their international student offices, students can often avoid common errors that lead to SEVIS terminations.

Conclusion

The termination of a SEVIS record can be overwhelming, but universities play a vital role in assisting students during this difficult time. Through timely counseling, support with reinstatement applications, and guidance for transfers or departures, they provide students with options to help navigate the consequences of termination. Designated School Officials are particularly important, offering advice, acting as liaisons with government agencies, and ensuring students understand their rights and responsibilities.

However, while universities are critical allies, the responsibility to maintain compliance ultimately lies with the student. Regular communication with DSOs, careful adherence to visa conditions, and proactive measures can help ensure a smooth academic journey free from immigration-related interruptions. For authoritative resources on SEVIS guidelines and student responsibilities, students can explore the U.S. Immigration and Customs Enforcement SEVP page.

By keeping informed and working closely with their DSOs, international students can face fewer obstacles and create a fulfilling educational experience in the United States. As VisaVerge.com highlights, staying proactive and engaged with university resources makes all the difference.

Learn Today

SEVIS → A monitoring system by DHS tracking the immigration status of international students and exchange visitors in the U.S.
DSO → Designated School Official, a university representative managing SEVIS compliance and aiding international students with immigration matters.
Reinstatement → A process for regaining legal status after falling ‘out of status’ due to SEVIS termination or visa violations.
F-1 Visa → Non-immigrant visa for academic students enrolling in U.S. educational institutions.
SEVP → Student and Exchange Visitor Program, governing international students’ status under DHS, including SEVIS management.

This Article in a Nutshell

SEVIS termination disrupts legal status for international students, requiring quick action. Universities and DSOs guide students by facilitating reinstatements, transfers, or departures. Proactively communicating with DSOs, staying informed about visa rules, and complying with SEVIS requirements can help students maintain their records, ensuring uninterrupted academic success and legal compliance in the U.S.
— By VisaVerge.com

Read more:

• Grace Period Clarified for SEVIS Termination During OPT Program
• What to Do When Your SEVIS is Terminated: DSO SEVIS Termination Help
• Can a SEVIS ‘NO SHOW’ affect my work visa application?
• Can Working Full-Time on F-1 OPT Affect Your H-1B Visa Chances
• Nearly 200 GE Workers Receive Notices to Leave U.S. as Visa Program Ends