A No Objection Letter (NOC) is often a vital document for visa applications, indicating that an employer or educational institution has granted permission to the visa applicant to travel while affirming their obligations to return. This letter can immensely smooth the visa application process. Here’s a step-by-step guide on how to craft a clear and concise NOC for a visa application.
Understand the Purpose of the NOC
Before you start writing, understand why the NOC is required. It acts as a formal assent from an employer or university that they have no reservations about their employee or student traveling abroad and that they have committed to return. This facilitates the visa officer’s decision-making process by ensuring the applicant has ties to their home country.
Also Read: Sample Cover Letters for Schengen Visa Application
Gather Necessary Details
You’ll need specific information about both the organization issuing the NOC and the visa applicant. Make sure you have the following details on hand:
- From the Organization:
- Official name and address
- The contact information of the person writing the letter
- From the Visa Applicant:
- Full name and job/student identification number
- Position or course and department
- Period of employment or study and leave dates
Structure of the NOC
1. Header: Start with the letterhead of the company or university. This usually includes the organization’s logo, address, and contact information.
2. Date: Place the date when the letter is written, ideally close to the submission date of the visa application to ensure the information is viewed as current.
3. Consulate Address: Target the letter to the specific embassy or consulate where the visa application will be submitted.
4. Subject Line: Clearly mention “No Objection Letter” or “No Objection Certificate” in the subject line to ensure immediate recognition of the letter’s purpose.
5. Opening Salutation: Use a formal salutation, such as “Dear Sir/Madam,” or directly address the consular officer if you know their name.
6. Body of the Letter:
- Introduction: Briefly introduce yourself and your authority in the organization to issue such letters.
- Applicant’s Details: Mention the applicant’s name, position or course, and other relevant details.
- Purpose of Travel: Clearly specify the purpose of travel, particularly if it’s for official business or education-related.
- Leave Approval: Confirm that leave has been granted for the applicant’s travel duration, ensuring that their absence is officially sanctioned.
- Assertion of Return: Emphasize that the applicant will return to resume duties or studies, underscoring their ties to the home country.
7. Closing: End with a formal closure like “Sincerely” or “Respectfully,” followed by your name, position, and signature (and stamp if applicable).
8. Contact Information: Reiterate your contact details, including phone number and email, in case the embassy needs to reach you for further clarification.
Writing Style
- Clarity and Conciseness: Use clear, straightforward language. The consulate staff reviews many applications; a succinct and precise letter is greatly appreciated.
- Formality: Maintain a formal tone throughout the letter. Avoid colloquial language and keep the content professional.
- Accuracy: Double-check for any errors in names, dates, and other factual information to avoid unnecessary confusion or misinterpretation.
Final Checks
Before submitting the NOC with the visa application, proofread it for any typos or grammatical errors. Ensure all the information aligns with other documents in the visa application package.
Sample No Objection Letters
Sample No Objection Letter from University for Tourism Visa
Widener University
Office of the Dean
Business Administration Department
Two University Place, Chester, PA 19013
Tel: +1 610-xxx-xxxx
Email: [email protected]
January 15, 2018
To Whom It May Concern, Consulate General of the Federal Republic of Germany 871 United Nations Plaza, New York, NY 10017, USA
Subject: No Objection Certificate for Ms. Nola Granger
Dear Consular Officer,
I am writing to you in my capacity as the Dean of the Business Administration at Widener University, concerning Ms. Nola Granger (Student ID: 12563478). Ms. Granger is pursuing her second year in Business Administration and has been under our tutelage since October 2016.
We understand that Ms. Granger seeks to travel to Germany and hereby state that Widener University does not object to her visa application. Alongside being a committed student, she has been granted permission to be absent from April 15 to May 1, provided her absence does not conflict with any major academic responsibilities.
For any further details, please feel free to contact me using the information provided.
Yours sincerely,
Signature
Maria Stambolic
Dean, Business Administration Department
Widener University
Sample No Objection Certificate from Employer for Tourism Visa
Dena Bank
Human Resources Department
Mani Bhavan, Sion-Trombay Road, Chembur, Mumbai-400 071
Tel: 040-2233221122
Email: [email protected]
May 7, 2018
Embassy of Albania
B2, West End Colony, New Delhi, Delhi 110021, India
Subject: No Objection Letter for Mr. Avinash Dalal
Dear Sir/Madam,
I am reaching out on behalf of Dena Bank as the HR manager to discuss the visa application of Mr. Avinash Dalal, an employee holding the ID number 56781234, serving as a Loan Officer since January 1, 2010. Mr. Dalal has been an exemplary part of our team, showcasing diligence and integrity in his role.
Mr. Dalal plans to visit Albania on a personal trip this summer, and we have sanctioned leave from June 10 to June 25, 2018. Dena Bank has no objection to his travel and assures you of his commitment to resume his duties post the stipulated period. His annual remuneration is 850,000 rupees, and proof of his earnings is attached for your reference.
Should you need any further clarification regarding Mr. Dalal’s application, please feel free to contact me at your convenience.
Best regards,
Signature
Jay Bachchan
Manager, Human Resources
Dena Bank
Sample No Objection Letter from Company for Training Program Visa
Canvas Technologies
Human Resources Department
221 Silicon Alley, New York, NY 10013
Tel: +1 212-111-1111
Email: [email protected]
March 10, 2023
Embassy of Japan
299 Park Avenue, 18th Floor
New York, NY 10171, USA
Subject: No Objection Certificate for Ms. Emily Torres
Dear Sir/Madam,
This letter serves to confirm that Canvas Technologies has no objection to our employee, Ms. Emily Torres (Employee ID: 58742), traveling to Tokyo, Japan, to participate in a three-week specialized training program from April 5 to April 26, 2023. Ms. Torres has been with our company since April 2018, contributing significantly as a Senior Software Developer.
The training program she is attending is directly related to her upcoming projects and will provide essential skills beneficial to her professional development and subsequently to our organizational goals.
Please note that Ms. Torres has been granted formal leave for the duration of this program, and we fully expect her to return to her duties following the completion of her training. We acknowledge and support her travel as an opportunity for professional growth that benefits both our employee and our company’s strategic objectives.
Should there be any questions or further clarifications needed, feel free to contact the Human Resources Department directly.
Thank you for your attention to this matter.
Sincerely,
Signature
Jessica Lin
Human Resources Manager
Canvas Technologies
Sample No Objection Letter from University for Internship Visa
State University of New York
Office of the Registrar
2200 Washington Ave, Albany, NY 12222
Tel: +1 518-111-1111
Email: [email protected]
February 15, 2023
Embassy of Canada
465 Avenue of the Americas
New York, NY 10011, USA
Subject: No Objection Certificate for Mr. Darren Lee
Dear Sir/Madam,
I am writing on behalf of the State University of New York to formally convey our no objection to Mr. Darren Lee’s (Student ID: 90876432) application for a visa to undertake an internship in Ottawa, Canada. Mr. Lee is currently a fourth-year student enrolled in our Civil Engineering program and has shown exemplary academic performance throughout his tenure with us.
The internship with Innovate Engineering Inc., scheduled from June 1 to August 31, 2023, is a component of his academic program designed to provide real-world experience and is required for graduation. We support his period of practical training as it constitutes a critical aspect of his academic curriculum.
Mr. Lee has been granted academic leave for this period, and we expect him to return to complete his education following this internship.
For any further verification or inquiries related to Mr. Lee’s academic standing or internship details, please do not hesitate to contact my office directly.
Kind regards,
Signature
Marilyn Webb
Registrar
State University of New York
Writing a No Objection Letter for a visa can be straightforward if you understand its purpose and structure it well. Always tailor it to accurately reflect the applicant’s situation and ensure it is equipped with all necessary information to aid the visa approval process. Properly executed, a NOC can significantly ease the visa journey, paving the way for a successful application.